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Choose a show

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No shows in this workspace yet. Press + above to start a project — you'll get its first show with it.

Every column is labeled. The venue's clock is always shown — it's what the call sheet says.

These show on the Day and Week views, which are the ones with hours on them.

Nothing on your calendar this day.
On this project without access being given

No floor plan pages on this show yet.
Add one from the Admin tabShow & workspace settings (tap your picture).
Tap anywhere on the map to pin an existing location, or create a brand-new one. Tap an existing pin to remove it.
Floor plan
Drag to pan · pinch or scroll to zoom

Show me

Group by

Do

Add items here, or upload a pull list from the Admin tabShow & workspace settings (tap your picture).

Select items
Order tasks by
Notify me about

Remind me about

How long before

Show dates

Pick the day this show really starts. Every entry shifts by the same number of days, so the gaps between them stay as they are.

Select entries

Run of show

Departments to show

Columns to freeze

Notify me about

Color this conversation

Only you see this. Your messages in this conversation take the color.

No setting matches that.

Company

Workspace settings Name, logo and theme color

Shown at the top of the app and in the workspace picker.

In the workspace picker

A PNG with a transparent background looks best on its own.

Theme color

From your logo

Company tabs

Team Who's in the company, and who runs it
Workspace permissions Who is in the company, and what they can do

If they already use sholo they're added straight away. If not, they'll join this workspace automatically the first time they sign up with that address.

Company email domain Who sees HQ, if you work with contractors

Leave this blank and everyone in the workspace sees HQ. Set it and HQ is shown only to people whose email is at your company — useful if you add long-running contractors to the workspace so they can see every project.

This changes what people see, not what they can open. Being in the workspace is still what grants access to your projects.

Dashboard What's on each person today

The screen people land on: calls waiting on an answer, prep due today, and the shows they're on. Switch it off and everyone lands on Team instead.

Calendar Who's working when

Every show and every booking, by day, week, month or year. Switch it off and the tab disappears for everyone in the workspace.

Company tasks The list that isn't tied to a show

Switch this off and the tab disappears for everyone in the workspace. Shows keep their own tasks either way.

Master task lists Prep checklists to start a show from

Items are due a set number of days before load-in, so a list works on every show without being rewritten. Mark an item “once per part” and it repeats for each room the work is split into.

Company chat The company talking to itself

Everyone in the workspace can read and post here. Shows have their own separate chat.

Billing Your plan and payments

Opens Stripe, where your card and invoices live. Your card details never touch sholo.

This show:

Show info Name, dates, time zone, color and photo

Shown in the workspace picker, the header, and anywhere this show is referenced.

Load-in to load-out — the days the crew is on site. This is what a deadline counts back from and what says whether somebody is free that week. A show with no dates still works; it just can't answer those questions.

to

Where the show is — used for mileage and per diem on crew travel.

The venue's local time. Every time on the schedule is read in this zone, and it's what lets sholo send a reminder 30 minutes before something starts even when nobody has the app open.

Overrides the company color while you're in this show. Handy when you're running several shows for the same client — the app changes color so you can tell at a glance which one you're in.

Shown next to the show's name in the workspace picker and up top once you're in it.

Read-only access What local hands can see

Anyone set to Read only on this show's team sees just these tabs, and can't change anything in them. Everyone else is unaffected.

A tab switched off for the whole show stays off here too — this can only narrow what they see, never widen it.

Print show book Floor plans, gear, schedule and run of show

Choose what to print. Each sheet is built for the page rather than photographed off the screen, so it comes out whole.

Show tabs

Floor plan pages Upload the plan, manage sheets

Upload the floor plan — a PDF, or a JPG or PNG of a printed sheet. Each PDF page becomes its own sheet; an image becomes one. Where a PDF still carries its text, location labels are matched against your gear list to place pins automatically. You'll review everything before it saves.

Add a single page from an image instead
Gear list Pull list uploads and version history

Item fieldsextra boxes on every item
What pins and cards sayper department
Tasks Tasks for the crew
Schedule Add entries, or import a schedule

The whole event's schedule — load-in, sessions, meals, load-out. The crew filter it and set their own reminders; only you change what's on it. Imports add to what's there rather than replacing it, so a rotation schedule and a production schedule can both live here.

From a web page

If the schedule is published on a page, paste the link and sholo will read it. Keep the link and you can re-sync when the venue revises it — the entries from that page are replaced, and anything else on the schedule is left alone.

Run of show Build it, or import a cue sheet

Only needed if the sheet has no times of its own. A cue with its own time always wins — doors happen at doors.

Run of show sheets

Rehearsal and the show, matinee and evening. Each one has its own cues, columns and start time; the show callers below can run any of them.

Departments

One column per department, in the order they appear here. Every show starts with Audio, Video and Lighting — rename them, recolor them, add your own, or switch one off for everyone. Importing a cue sheet adds whatever columns it carries.

Who can edit the run of show

A run of show is read across: one row is one moment, and every department reads its own column. That's why the open setting is per column — a board op correcting a lighting cue is fixing the thing they're about to execute, not rewriting the show. Adding, retitling, retiming and deleting cues stays with admins and callers whatever this says.

Show callers

Who can move the show along in Live mode. Show admins always can. Everyone else follows.

Import a cue sheet

Only if you already have one. A run of show is meant to be built here — this is for moving one across. Excel, Google Sheets (export as CSV), CSV, PDF, or photographs of the paper one — pick the pages in order and sholo works out the rest. You'll see what it read before anything saves. Importing REPLACES the run of show, so anything built here goes with it.

Or mirror a Google Sheet

For the rare show where the caller would rather work in their own spreadsheet. Set the sheet to Anyone with the link can view and paste the ordinary link here — no publishing step. sholo reads the whole book, so you pick which tabs to mirror and each becomes its own run of show, named after the tab and tracking that tab. It re-reads them every couple of minutes while somebody has the Run of Show tab open, and nobody can edit them in sholo while they're linked — an edit here would be wiped by the next read. Unlink to take one back; its cues stay.

A link you've already published to the web (/pubhtml) still works, but it can only offer the tabs that were published.

Chat The show's message thread
Documents Run sheets, drawings, links

Activity

Who changed what Gear, tasks, pages and crew — newest first

Help

Get help from sholo Give support a code so they can see this show
Archive this show Take it off the show picker when the show is over

Gear, pins and locations How this show keeps track of its gear

Danger zone

Delete this show Danger — removes the show and everything in it

Deletes this show completely: its floor plans, gear, pins, tasks, comments, chat, schedule and run of show — for everyone on the team. It disappears from everybody's show list. This cannot be undone and there is no copy.

Delete this workspace Danger — ends your subscription and erases everything

Deletes the entire workspace: every show, every floor plan, all gear, schedules, run of show, chat, tasks and files — for everyone in the company. Your team loses access immediately.

Your subscription is canceled at the same time and you won't be billed again.

Deleting your workspace is permanent and can't be undone.